Time Management for Management Students and Professionals
Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity. It involves of various demands upon a person relating to work, social life, family, hobbies, personal interests, and commitments with the finite nature of time. Using time effectively gives the person "choice" on spending or managing activities at their own time and expediency. Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects, and goals complying with a due date. Initially, time management referred to just business or work activities, but eventually, the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools, techniques, and methods. Time management is usually a necessity in any project management as it determines the project completion time and scope.
The major themes arising from the literature on time management include the following:
Creating an environment conducive to effectiveness (in terms of cost-benefit, quality of results, and time to complete tasks or project)
Setting of priorities
The related process of reduction of time spent on non-priorities
Implementation of goals
8 Time Management Tips for Management students.
College can be a stressful time for many students and time management can be one of the most crucial — but tricky — skills to master.
Attending classes, studying for exams, making friends, and taking time to relax and decompress can quickly fill up your schedule. If you often find yourself wishing there were more hours in the day, this guide will offer time management tips for students so you can accomplish what you need to get done, have fun with your friends, and gain back some valuable time for yourself.
1. Create a Calendar
Don’t be caught by surprise by an important paper due two days from now or a dinner with your family the same night you planned for a group study session. Create a calendar for yourself with all your upcoming deadlines, exams, social events, and other time commitments well in advance so you can see what’s coming up.
Keep your calendar in a place where you can see it every day, such as in your planner or on your wall above your desk. If you prefer a digital calendar, check it first thing every day to keep those important events fresh and top-of-mind. For greater efficiency, make sure you can integrate it with your other tools, such as your email.
Digital calendar options include:
2. Set Reminders
After you’ve created your calendar, give yourself periodic reminders to stay on track such as to complete a study guide in advance or schedule a meeting for a group project. Knowing deadlines is important; however, staying on top of the micro tasks involved in meeting those deadlines is just as important. You can set an alarm on your phone, write it down in a physical planner, or add an alert to your digital calendar. The reminders will help to prevent things from slipping through the cracks during particularly hectic days.
Make sure you’ve allotted enough time to study for that big test or write that final paper. Time management is all about setting yourself up for success in advance and giving yourself the tools to accomplish tasks with confidence.
3. Build a Personalized Schedule
Each person’s day-to-day is different and unique to them, so make sure your schedule works for you. Once you’ve accounted for consistent commitments such as classes or your shifts at work, add in study sessions, extracurriculars, chores and errands, and social engagements.
Consider your personal rhythm. If you typically start your day energized, plan to study or accomplish chores then. If you fall into an afternoon slump, give yourself that time to take a guilt-free TV break or see friends.
Having a schedule that works for you will help maximize your time. Plus, knowing exactly when your laundry day is or when your intramural volleyball practice is every week will help you avoid trying to cram everything in one day (or running out of clean socks!)
4. Use Tools That Work For You
Just like your calendar and schedule, the tools you use to keep you organized should be the right fit for you. Some students prefer physical planners and paper, while some prefer going totally digital. Your calendar can help you with long-term planning, but most of these tools are best for prioritizing from day to day.
Explore what best suits your needs with some of the following suggestions:
Planners can help you keep track of long-term deadlines, such as important essay deadlines, upcoming exams, and appointments and meetings. They often provide a monthly overview each month, as well as day-to-day planning sections, so you can stay ahead.
If your schedule is jam-packed and you have trouble figuring out what to do and when, scheduling day by day—and sometimes even hour by hour—can help you slot in everything you need to do with less stress.
From class to study sessions to errands, keeping track of everything can feel overwhelming. Keeping everything in one place, whether on the go or at your desk, can help keep you organized.
Sometimes there really is too much to do with too little time. In these instances, take just a few minutes to evaluate your priorities. Consider which deadlines are most urgent, as well as how much energy you have.
If you are able to complete simple tasks first, try getting them out of the way before moving on to tasks that require a lot of focus. This can help to alleviate some of the pressure by checking a couple things off your to-do list without getting bogged down too early.
If you are struggling to fit everything in your schedule, consider what you can postpone or what you can simply say no to. Your friends will likely understand if you have to meet them for coffee another time in order to get in a final library session before a challenging exam.
6. Make Time to Have Fun — And For Yourself
Time management isn’t just about getting work done. It’s also about ensuring that you can put yourself and your mental wellbeing first. Consistently including time for yourself in your schedule helps to keep your mental health and your life in balance. It can also be helpful to have things to look forward to when going through stressful periods.
Whether it’s going for a bike ride along the river, spending time with your friends and family, or simply sleeping in on a Sunday, knowing you have space to relax and do things you enjoy can provide better peace of mind.
7. Find Support
Preparation and organization can sometimes only get you so far. Luckily, you have plenty of people rooting for your success. Keep yourself and your classmates on task by finding an accountability partner or study buddies. Remind your roommates when you need extra space to work on a paper.
Your school’s academic resource center is also there to support you and point you in the right direction if you need additional help. Getting—and staying—organized is a collaborative effort and no one can do it on their own.
8. Be Realistic and Flexible
Sometimes unforeseen circumstances will come up or you simply may not be able to get to everything you set out to do in a given day. Be patient with yourself when things don’t go exactly to plan. When building your calendar, schedule, and priorities list, be realistic about what you can accomplish and include buffer time if you’re unsure. This can help to reduce obstacles and potential friction.
Time management isn’t just about sticking to a rigid schedule—it’s also about giving yourself space for change.
Time Management Tips for Professionals
Time Management helps individuals assign correct time slots to activities as per their importance. The right allocation of time to the right task in order to make the best possible use of time refers to time management. Time is limited and one can’t afford to waste it. Time once lost never comes back, no matter how much efforts you put in.
An individual who wastes time at workplace is liked by none and finds it difficult to achieve targets within the stipulated time frame. His work is never finished on time and is often criticized by fellow workers and superiors.
Let us go through some Time Management Tips for Professionals:
Reach office on time. Avoid taking frequent leaves from work. It is important to be punctual for effective time management. Do not roam here and there.
The first thing an employee should do in the morning is to prepare a Task Plan. Write down what all needs to be done in a single day against the time slots you wish to assign to particular tasks as per their importance. Urgent assignments must be completed first followed by low priority tasks. Once the task is complete, tick it off. You will feel relieved.
Do assign some time for your personal calls, catching up with old friends on Facebook, writing updates on Twitter or even booking movie tickets for weekends.
Manage yourself well. Keep your workstation clean and organized. The files and important documents must be kept at their proper places. Avoid keeping stacks of files and heaps of paper at the desk. Throw whatever you don’t need. Never write on loose papers as you would definitely loose them after some time. Keep all your personal belongings at one place.
Do not clutter your desktop. Create separate folders to organize your documents. Delete whatever files and folders you don’t need. Manage your emails well.
Use a planner or organizer to plan your day well. A table top calendar never lets you forget important dates and meetings.
Leave a little early for meetings outside office. Do keep margin of time for traffic jams, diversions or other unavoidable conditions on road.
Set priorities for yourself. Do not accept any task which you yourself know is difficult for you to accomplish within the allotted time period. A firm “NO“ in the beginning will save your reputation later.
Be clear about your goals and objectives. The KRAs of an employee must be communicated to him clearly. Know your targets. If you feel your targets are unrealistic, speak to your reporting Boss immediately. Plan things well. Planning helps you complete tasks on time.
Avoid gossiping or loitering around at the workplace. Your office does not pay you for playing games on computer during office hours. Do not work only for salary and to please your Boss. Work for yourself. The dedication should come from within.
Avoid long personal calls during office hours. Remember if you finish your work on time, you will have enough time for your friends and family after office hours. A balance between personal and professional life is essential to be successful in the long run.
Shriya Kumari [MBA HR]
AirCrews Aviation Pvt. Ltd.