How to Increase Your Self-Productivity
By surabhi Chourasia
If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.
No one is born to be very good at time management, so that’s okay if you think you’re bad at it. But everyone can learn to boost their productivity and achieve more!
Here are 30 ways to increase productivity and add hours to your day.
1. Set a Timer
Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.
In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to set yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.
2. Eliminate All Distractions
Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity.
3. Listen to Music That Boosts Productivity
Distractions should be avoided, but sometimes a bit of music in the background can help you focus.
Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good.
4. Find Meaning in What You Do (And Love What You Do)
Enjoying what you do is the ultimate way to increase your productivity.
5. Prioritize your tasks ahead of time.
By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day.
6. Batch Similar Tasks into a Single Batch.
Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.
7. Complete Your Most Dreaded Tasks First Thing in the Morning.
Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.
Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.
8. Reward Yourself for Finishing a Big Task
To stay motivated for whatever you do, reward yourself every now and then.
Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!
9. Don’t Multitask
Research has shown that multitasking is not productive. If you think you can multitask, think again.
10. Step Away from the Computer
The Internet has become one of the number one distractions. To increase your productivity, try to do as much of your work offline as possible.
11. Use Focus Tools
Make good use of apps and technology to help you remove distractions.
12. Just Start
Oftentimes, starting is the hardest part. People tend to wait for the perfect time with perfect conditions to start. But there’s no perfect condition.
13. Find out Your Productive Hours
Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.
Find out when your prime time is for productivity and optimize your work schedule accordingly.
14. Keep a Notebook and Pen on Hand at All Times
This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second
15. Write a Blog to Chronicle Your Own Personal Development and Achievements
The blog keeps you accountable and always working towards self improvement and personal growth.
When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.
16. Write out a To-Do-List Each Day
I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done
17. Write Your Most Important Tasks and To-Dos on a Calendar.
The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.
18. Reflect on Your Productivity Constantly
As you go throughout your day, repeatedly ask yourself:
“Am I currently making the best possible use of my time?”
This one simple question can be an excellent boost to your productivity.
19. Get up Early Before Anyone Else
I know it could be difficult for some to wake up early in the morning but nothing beats a quiet house!
20. Get Plenty of Sleep
When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.
Research has shown that midday exercise boosts productivity and morale in the workplace.
Take a short walk at lunch or do some simple stretches during your break to maximize your productivity.
22. Outsource as Much as Possible
If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:
23. Set Some Exciting Goals
Without worthy goals, you will never be motivated to get things done.
Set goals that are challenging and achievable. The best goal setting framework is a SMART goal.
24. Tell Other People About Your Goals
When you tell others about your goals, you will instantly be held accountable.
25. Listen to Podcasts
Listen to educational podcasts or audiobooks while you’re driving to work, cleaning the house, exercising, or cooking dinner.
Audio learning has the power to add hours to your day. Not to mention, your cranium is sure to thank you for it.
26. Read David Allen’s best-selling book Getting Things Done
This is one of the most important productivity books you will ever read. Read it, apply the tips in your daily lives and get more things done.
27. Learn to Skip When You Read
When you’re reading a book, just read the parts that you need and skip the rest. But you have to read with a purpose.
28. Focus on Result-Oriented Activities
Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.
We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.
29. Take a Break
You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.
30. Learn to Say “No”.
We can’t do everything and therefore we must learn when to say no in order to save our sanity.
Surabhi Chourasia (MBA)
AirCrews Aviation Pvt. Ltd
How to Increase Your Self-Productivity By surabhi Chourasia